Home' LAPTOP Magazine : December 2010 Contents • Right-click on the Ribbon and select Customize
Ribbon. The options window appears.
• Click the Customize button next to Keyboard Shortcuts.
A Customize Keyboard window appears.
• Choose a Tab in the left pane and a command in
the right pane. Then enter a new shortcut key in
the Press New Shortcut Key field. It's best to use a
combination of keys that includes ALT or CTRL.
❹ Change Your Default
Template in Word
When you open a new document, you normally just
get a blank screen, but what if you need the same
piece of text, such as your contact information, in
your documents? You can create a template that
opens with all sorts of data filled in, complete with
the proper formatting. To set this template to be
• Enter the appropriate text and formatting in Word.
• On the File Menu, select Save As.
• Select Word Macro-Enabled Template (.dotm) from
the pulldown menu.
• Save your template file in the \Users\[Your User-
folder for Windows 7 and Vista, or the \Documents
and Settings\[Your Username]\Application Data\
Microsoft\Templates folder in XP.
•If you want your template to be the default document
that opens when you start a new blank document
in Word, name it Normal.dotm and overwrite the
existing Normal.dotm file.
• To create a new document using your template,
select New in the File Menu, then click on My
Templates and choose the one you want. If you
saved your template as Normal.dotm, you don't
need to do this.
❺ Extend Your Office 2010
Trial By Another Month
By default, Microsoft offers a 60-day trial of
Microsoft Office 2010. To extend your trial by
another 30 days:
• Go the command prompt by either typing "cmd"
in the Start Menu run box or selecting Command
Prompt from the Accessories menu.
• Change directories on your hard drive by typing
cd\Program Files\Common Files\Microsoft Shared\
OfficeSoftwareProtectionPlatform\ and hitting Enter.
If you are using 64-bit windows change use Program
Files (x86)\ instead of Program Files\.
• Type ospprearm.exe at the command prompt
and hit enter.
• When you launch Office 2010 applications, you
will continue to be hit with an Activation prompt,
but you can hit cancel and continue to test the
software for 30 more days.
❻ Use Sparklines to create small
bar charts within cells
Large charts can take up a lot of space in your Excel
worksheets---and a lot of time when you try to format
them properly. With Office 2010, you can create small
charts that take only a single cell and a few seconds
to create. To create a Sparklines chart:
• Select the cell where the chart should appear.
• Select the Insert Tab.
• Click the button for the type of Sparklines chart
you want: Column, Line, or Win/Loss. A dialog
• Highlight the range of cells that contains the data
for your chart, and click OK.
• Tweak the look and feel of your Sparklines chart
using the tools in the Sparkline Tools Ribbon. You can
control the bar colors, chart type, and more.
❼ Save in Office 2003/97
Format by Default
Since Office 2007, the default format has been
based on XML so, unless you select something
else in the Save menu, Word saves in .docx and
Excel in .xlsx. Unfortunately, users with Office 2003
and Office 97 can't open these files. If you want
to ensure compatibility, you'll need to save in the
older .DOC or .XLS formats. To save in an older
format by default.
•Open the Office application you want to configure
(Excel, PowerPoint, Word, etc.).
• Select Options under the File tab.
• Select Save.
• Pull down the 97--2003 document option (ex:
Word 97--2003 Document) under the "Save files
in this format" menu. Then click OK.
❽ Use Excel, OneNote, Power-
Point, or Word to Take Screenshots
By default, Windows allows you to take screenshots
only of the entire screen by hitting the Print Screen
button and then copying the image into an image
editor. However, you can take clips of a single
window or any region of the screen in OneNote,
PowerPoint, or Word 2010. You can then edit and
save these screens to your hard drive or use them
in your documents. To take a screenshot in any
of these programs:
• Navigate to the Insert tab and click the Screen-
• To take a screenshot of a window, select that
window. To grab a region of the screen instead,
select Screen Clipping. Then the entire screen will
be shaded in white and a crosshairs will appear,
allowing you to draw a box around the area you
want to capture.
LAPTOP | December 2010
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